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Events & Marketing Coordinator

The Events & Marketing Coordinator will be responsible for the coordination of off-site Halftime Events at destinations around the country, as well as assisting with on-site events at our DFW event space. He or she will serve as the primary liaison to all event vendors and contractors and will be responsible for ensuring a world-class experience at all Halftime Institute events. This position will directly assist the Programs & Marketing team in executing departmental initiatives, including but not limited to, event planning/management, marketing projects, creation of collateral, and administrative support. For more information, please contact Jennifer Peterson at

Primary Responsibilities:

  • Coordinate all logistics for events including resort/hotel accommodations, facilities rental, menu selections and excursions, as a part of ensuring a world-class experience for Halftime Institute clients.
  • Responsible for coordinating and planning all events from conception to completion, working alongside event vendors, contractors, internal stakeholders and managing to budget.
  • Coordinate communication among all relevant parties for planning and execution of events (i.e. planning/debrief calls with appropriate staff/coaches, keeping staff aware of events and involvement, etc.)
  • This position will travel 8-10 times each year for approximately 2-4 days. Most travel will be to resort properties where Halftime events are held, and the Events & Marketing Coordinator will be responsible for working alongside the event facilitators to ensure a flawlessly executed event.
  • Provide comprehensive and timely reports on all events to Programs & Marketing Manager.
  • Track post-event satisfaction survey responses and report to appropriate staff as needed to ensure top-notch experience and service for clients
  • Manage to events budget and provide detailed expense reports for accounting.
  • Manage organization calendar.
  • Collaborate with the Admissions Team, the Concierge, and the Administration Team to continually improve events as a piece of the Halftime Institute’s ministry and service delivery.
  • Provide event coordination support to all parts of the organization.
  • Assist Programs & Marketing Manager on marketing execution, as needed, and administrative support.
  • Assist in the design of marketing collateral – both print and digital.
  • Manage email marketing projects and website projects and maintenance in collaboration with Manager.
  • Collaborate with the Admissions Team to execute effective Marketing initiatives.

Key Competencies: 

  • Highly organized with fanatical attention to detail
  • Strong project management skills, bent on execution
  • Creative and adaptable
  • Excellent written and verbal communication skills
  • Relationship building skills
  • Familiarity with running technology for presenters and ensuring proper functioning
  • Takes initiative, self-sufficient, and can execute with minor direction
  • Professional judgment and discretion
  • Familiarity with the latest trends, technologies and logistical best practices in hospitality, event planning, and travel
  • Ability to work well within a small team environment
  • Strong desire to serve others
  • Courageous enough to challenge status quo and emotionally intelligent enough to know when the most courageous response may be to fight another day
  • Desire to work in a faith-based ministry with clientele who are serving across various business sectors

Education and Experience:

  • 1+ years professional experience in an office and/or volunteer setting
  • Experience with high-end clientele and customer service (preferred)
  • Technical skills including but not limited to MS Office (especially Excel and Word), video/voice conference software (Zoom and/or Skype preferred), basic audio-visual proficiency for running presentations
  • Salesforce knowledge and experience (preferred)
  • Social media and some marketing experience (LinkedIn and Facebook preferred)
  • Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator)
  • Web creation/editing/maintenance knowledge and experience (WordPress preferred)
  • Mass email marketing software knowledge and experience (MailChimp preferred)
  • Bachelor’s Degree completed

Salary & Benefits:

  • This position is non-exempt status.
  • The Halftime Institute offers comprehensive benefits including but not limited to medical, dental, vision, 401(k), HSA and/or FSA accounts, flexible work hours, and a generous paid time off arrangement.

About Halftime Institute:  The Halftime Institute offers innovative programs designed for successful, high-capacity leaders entering mid-life with a high desire to pursue a second half of significance. Through teaching, coaching & connecting, we help marketplace leaders discover God’s calling on their lives and engage in the issues Jesus cares about.

For more information, please contact Jennifer Peterson at

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